How often have you walked into the office first thing on a Monday morning and dreaded turning on your computer? Not because you don’t want to get to work, but because you know there will be a huge pile of new emails waiting for you in your inbox. You know answering all of them will take hours (not to mention several cups of coffee), and that’s time you just don’t have. You have work to do. Deadlines to meet. Virtual meetings to attend. But you do it anyway, because you know it will only get worse if you ignore it, and you lose that precious time to reading, responding, and deleting the ones that are full of spam.
Wouldn’t it be nice if you just didn’t have to deal with that? Not just on a Monday morning, but every morning. If you can find the courage to outsource your inbox, you could open up a whole new world of time, and probably get rid of some stress at the same time. And if that wasn’t enough, here’s a few other reasons outsourcing your inbox might be a good idea:
Filter out the Junk
No one likes junk mail. It’s annoying, distracting, and it clogs up your inbox – especially if you have an email that’s public domain. Which let’s face it, most business owners do. You could spend hours a week just getting rid of the spam in your inbox. And if you don’t, it means spending time scouring through the junk to find that one important email, all of which is a waste of your valuable time.
Be honest – can you be bothered to organise so much unnecessary information? Not to mention dealing with the information overload, stress and anxiety that an over-full inbox can cause. The answer – probably not. But a VA can. We can organise your inbox for you, filtering out the unimportant or nuisance emails, organising your folders, prioritising your emails, and generally making your email life so much easier.
Protect Against Online Threats
While most of us would like to think we are savvy to suspicious emails, there is always a risk there. Sure, you might not click the link that offers you an amazing investment opportunity – if you send a thousand pounds right now – but the scammers are getting smarter, and sometimes the phishing emails can be difficult to spot. Unlike you, a VA is on the ball with all the latest scams, and has been trained to recognise all forms of online threat right away. So if you do get a suspicious email, it will disappear from your inbox before you even see it. After all, keeping your business safe is all part of our job.
Kick Start Your Productivity
If you had to guess, how many times do you check your emails every day? 10 times? 20? 50? Sure, you need to check your emails, and there’s nothing wrong with that, but be aware that those few minutes here and there you spend checking emails do add up. Put it this way – 10 minutes of checking emails a day adds up to an hour a week. 30 minutes of checking a day adds up to 2.5 hours a week – just spent browsing emails.
Think what else you could do with that extra time each week. All of those little tasks you could complete instead of putting them off for another day. The extra meetings you could have, the new clients you could take on. Every minute counts when you’re running a business, and hiring a VA to manage your inbox could save you several hours a week.
Improve Your Service
Good customer service is one of the backbones of a successful business. Happy customers will keep coming back for more, and recommend you to their friends, family and business associates too. One way you can easily improve your customer service is by responding quickly to emails – which means removing the traffic jams that get in the way. This means managing your emails efficiently, being able to access information quickly, and operating an Inbox Zero policy if you can. A VA can help you manage your emails efficiently, and instil confidence and strength in your brand with customers.
Still think outsourcing your inbox isn’t a good idea?
Yeah, we didn’t think so. If you’d like to find out more about how it works, or how else a VA could help you run your business more efficiently, then we would love to speak to you. Just get in touch with the team at Your Admin Hub for your free consultation.