Let’s face it, there are some jobs in your business that you just don’t want to do. They might take a really long time, they might be fiddly and complicated, or they might just be something you genuinely don’t like. After all, no one can be good at everything!
At Your Admin Hub we’ve noticed that one of those niggly little jobs tends to be the same across a lot of different businesses – and that’s invoicing. Yes, invoicing is essential because without it your business can’t make any money, but that doesn’t make the process any less arduous, especially if you have regular invoices that need to go out week on week or month on month. And if you have a lot of them, or aren’t well versed in the software you’re using, it can take a long time to generate and send them too. That’s why we recommend it be one of the first things you outsource to a VA.
Not convinced you should outsource something so crucial? Here are 4 reasons you’re probably wrong:
Get It Right The First Time
One of the main reasons your current invoices are being paid late is down to timing and disputes. Clients who spot an error on an invoice are usually happy to use it as an excuse to not pay, and if your invoices don’t go out at the right time then it can cause delays. And there are lots of reasons that might happen. You might be in a rush to get your invoices out and make a mistake (hey, we’re all human), or you might be busy, ill or just not in the office when they need to be done, and so your invoices go out late. This can knock your whole payments system out of whack, and no one wants that. But with a VA, all of your invoices can be done correctly and sent out on time, every time. It’s one less thing to worry about, and can save you a lot of stress and angry customers.
Make Yourself More Efficient
Efficiency is a lot of peoples end game in business. How to make the most out of the available time you have. And let’s be honest, is invoicing and chasing payments really the best use of your time? We’re betting not. If you outsource your invoicing then it frees up your time to focus on other things, like generating revenue, or making your business more efficient in other ways. It also comes with the added benefit of making your actual business more efficient too, since we can put together forecasts, tell you how much money each of your products or services is making and generally give you an idea of how your business is doing financially. Think of it as the cherry on top of the efficiency sundae!
Benefit From Advanced Software
If your business isn’t using the best software out there, then you’re unlikely to get the best results. But sometimes, the purse strings are too tight, and the super shiny software is just too far out of reach. But if you use a VA, they often have access to these things, meaning you can benefit from all that great software without the hefty price tag. This helps with all sorts of areas of your invoicing and payments, including tracking and tracing, notations and specific instructions for different clients.
No More Chasing
Wouldn’t you love to not have to send those nasty emails demanding money from your clients? I’ve yet to meet a business owner who enjoys chasing late payments, and a lot put it off they hate it so much. But that does your business no good at all, since the longer you put off chasing, the longer you’ll be waiting for payments. Plus, it can potentially damage your relationship with the client, which is the opposite of what you want! Outsourcing your invoicing also means outsourcing the payment chasing, so you don’t have to worry about any of it. This means you can focus on cultivating a positive relationship with your clients, while letting your VA be the bad guy.
At Your Admin Hub, we specialise in providing all sorts of outsourced VA services, including the all important invoicing. We can take full or partial control of your invoicing process on a one-off or ongoing basis, allowing you to focus on the important things in your business. It comes under out business management service, or if you don’t want all the neat extras, you can just use that on its own. If you would like to find out more, just get in touch with the team today.